Civitas Memo Request

Every field on this form is required, except the one marked (optional).

1. About you (the requestor)

Tell us who is asking. This should be a person, not just an office.

Your full name

Your position / unit

Your email or phone number

So we can reach you about this request.

Your company

2. The memo

Which companies does this memo apply to?

Tick every company it applies to. One company: the memo uses that company's memo number. Two or more: it gets one Civitas-wide number.

Which department is issuing this memo?

This sets the memo number and who signs it.

What kind of memo is this?

Which departments does it apply to? (optional)

Tick every department this memo is for. This does not change the memo number or who signs it.

Subject

In your own words — what is this memo about?

Addressed to

Who should receive this memo? e.g. "All Store Supervisors" or a person's name and title.

Signing officer's name

Whose name will this memo carry as the issuer?

Signing officer's position

Effective date

The first day the memo takes effect, e.g. the day the activity starts.

Classification

Never type salary, wage, or peso amounts below. If this memo needs compensation figures, please contact HR or Finance directly — this form cannot carry that information. Writing something like salary: 45000 will be rejected automatically.

The details

Write out what the memo should say. Paragraphs are fine — leave a blank line between them.

Write everything the memo must say. For a table, list the columns and rows.

3. Who is authorizing this?

A memo needs a sponsor — someone with the authority to stand behind it. The requestor and the sponsor are often different people.

Sponsor's name

Sponsor's position

What happened that needs this memo?

4. Confirm and send

I confirm I have not typed any salary or compensation figures anywhere in this request.

This sends a request — it does not create an official numbered memo.

Request received